Custom Fields

Background

Example on a Progress Note

The TherapyCharts system allows you to add additional fields to the clinical documentation tabs to record addition information. We call this a Custom Field.

A custom field has two parts: (1) the custom field name; and (2) the custom field value.

What type of custom fields are available?

At this time we allow only plain text custom fields. The name of the field should be less then 64 chars in length. Each name must be unique. The string you place in the value should be less then 128 chars in length.

How many can I have on a form?

There is a limit of 20 custom fields per form.

To which clinical forms can I add custom field?

You can add custom fields to progress notes, treatment plans, intakes, discharges, reviews.

Can I add them anywhere else?

Yes, you can add custom fields to your patient info too.

How do I add them?

When you are looking at the form, there will be an expandable area called "Custom Field". Once expanded this will present a grid area with an Add, Edit, and Delete button. The custom fields attached to a form will be made read only when you sign the form. Similarly when you make a new version of a form it will copy the data from the previous version into the new version.

I want to have certain fields on the forms all the time.

Configuration

No problem, under the Configuration tab -> General there is a organization wide Custom Field Editor. In this editor you can configure which custom fields appear on which forms and their names. You can also configure the add behavior: (a) On Patient Creation - this will add the custom field to the first document, if you later delete it, it will not be added again with each new version. (b) On New Version - this will add the custom field list to the document every time you create a new version of the document.